Acquisition Coordinator

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The Land Trust of Napa County (LTNC) is a nonprofit conservation organization dedicated to preserving the character of Napa County by permanently protecting land. In its 48-year history, LTNC has protected more than 94,000 acres. The Land Trust offices are located in the City of Napa, near downtown. We offer competitive salary, paid vacation and sick time, health, dental and vision insurance, retirement benefits and family friendly policies. Our team consists of motivated and passionate individuals who care deeply about our mission and enjoy working together.

The Acquisition Coordinator is a position within the Lands Department at the Land Trust of Napa County, ideal for someone with real estate or legal experience. The Acquisition Coordinator works as an integral part of a team to carry out new conservation transactions and expand the Land Trust’s county-wide land protection efforts. This job provides a nuts-and-bolts opportunity to combine mid-level project management responsibilities and general program support to achieve lasting conservation. The Acquisition Coordinator duties focus on all aspects of real estate transactions, including document preparation, due diligence, landowner relationships and data tracking.

The Acquisition Coordinator reports to the Conservation Director, and works as part of the land acquisition team with the CEO, Conservation Director, Staff Attorney and GIS Coordinator. This position is full-time with benefits and is non-exempt.

Primary Responsibilities

  • Support all aspects of land acquisition projects, including:
    • draft project approval documentation (e.g. project descriptions, landowner engagement letters, transaction exhibits);
    • prepare and review land transaction documents (e.g. title documents, project descriptions, purchase and/or access agreements, property deeds, escrow/closing instructions, appraisals), working closely with all acquisition staff, legal counsel, and other parties through the closing of transactions;
    • track project timelines and budgets and review invoices.
  • Prepare technical baseline documentation reports for designated conservation transactions.
  • Support all aspects of grant acquisition and reporting for land acquisition projects, including:
    • assist in the development and drafting of applications and post-award grant reports;
    • maintain grant application timelines and budgets;
    • collaborate with the Administrative team on grant reporting and tracking, progress reports, and reimbursement forms;
    • provide data organization and tracking support for all land acquisition grants.
  • Support other program administrative activities, including:
    • ensure that policies and practices meet current professional standards and accreditation requirements; update as necessary
    • serve as a resource for other Land Trust staff on project-specific details and
    • prepare Committee reports on acquisition actions.

Position Details

Work Environment: In addition to working within an office environment, this position requires work outside in various weather conditions and exposure to natural elements (e.g. poison oak, ticks, etc.). This position spends approximately 20% of its time in the field.

Physical Demands: Lift and maneuver materials and equipment weighing up to 50 lbs. Access remote areas of protected lands involving off-trail hiking over strenuous terrain and through dense vegetation.


LTNC is looking for a team player with exceptional detail and organizational skills and a strong interest in learning the fundamentals of or developing further skills in land conservation.

  1. College degree in environmental planning, public administration, business, natural resources, or related field with 2-3 years of relevant work or volunteer experience OR high school diploma and 5-6 years of relevant work experience in real estate, title work or legal assistant in a land conservation or related field.
  2. Excellent attention to detail. Demonstrated ability to meet deadlines, stay organized, multi-task, and prioritize.
  3. Strong oral and written communication, with proven editing skills.
  4. Excellent interpersonal skills and an ability to work with a variety of constituents, including donors, volunteers, contractors, and agency representatives. Good negotiation (or conflict resolution) skills are a plus. We strive to build strong relationships with landowners, title companies, realtors, etc.
  5. Strong project management and record-keeping skills.
  6. Ability to work independently and collaboratively under the general supervision of the Conservation Director.
  7. Willingness to attend evening and weekend meetings with volunteers and landowners.

Desired Skills and Experiences:

  1. Working knowledge of land protection concepts and the legal, financial, and real estate activities involved in land protection is a plus.
  2. Experience working for or with non-profit organizations OR experience working with federal, state, and local governmental agencies or private organizations involved in land conservation a plus.

Salary is based on candidate qualifications and experience. The salary range for this position is $55,000-$70,000. Full benefits for employee; retirement plan; family-friendly policies.

To apply: Send letter and resume to No phone calls, please. Please reference Land2024 in your Subject line. The first responses to applicants will begin July 5, 2024.